News / March, 2016

Multiple Ways to Share Files

Read original article here: http://www.biztechmagazine.com/article/2016/03/businesses-embrace-enterprise-file-sharing-tools-security-flexibility?utm_source=t.co&utm_medium=referral 

By Steve Zurier, BizTech Magazine

Josh Bauer, associate director of IT infrastructure for pharmaceutical company Acorda Therapeutics, says Acorda deployed Syncplicity after employees started using free versions of Dropbox and Box, and the IT department needed a better way to manage documents.

Bauer says Acorda was attracted to Syncplicity’s flexibility. Some users access Syncplicity over a browser; others run it as a traditional client application; and still others access files via smartphones or tablets. “Even if they use a notebook or desktop at the office, about 75 percent of our users work outside of the office and like to access their files on a mobile device,” he adds.

Acorda stores non-sensitive data in the public cloud and more sensitive data on Syncplicity servers inside the firewall on a private cloud. Bauer says the company may one day run all of its file management systems over the cloud, but for now, Syncplicity offers it as a hybrid solution that’s appropriate as Acorda’s management team and staff grow more comfortable with the cloud.

Flexibility was also one of the main reasons that professional services and investment management company JLL (formerly Jones Lang LaSalle) uses Microsoft SharePoint.

Shawna Martin, senior vice president for global web and collaboration with JLL, says the company has used Microsoft SharePoint document management for more than a decade. Within the past two years, JLL began using SharePoint Online for collaboration among its internal staff.

Martin says the documents used for collaboration between JLL employees and its business partners are stored on servers inside the company’s firewalls. “Many of our clients, especially financial institutions, require that the documents are stored within our on-premises data center,” she explains.

Acorda’s IT staff uses SharePoint Online to stay abreast of collaboration technology. “Years ago, people started using consumer products such as Dropbox and Box because they were innovative and new and let people get work done,” Martin says. “But now with SharePoint Online, we can stay ahead of the curve, so our employees have access to the latest innovations. Communications tools like Yammer and Delve that let users search for internal content in one place have been very well received.”

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