February 22, 2016
Backup is a Feature, not a Solution!
Significant Business Impact of Lost Documents
In a fast-paced business environment, losing documents that knowledge workers invested time and energy into has a significant impact on your business—missed internal and external deadlines, lost sales analysis numbers, customer meetings without the latest presentation, etc.
When a laptop crashes or is stolen, the resulting productivity loss can turn into days of downtime unless you have a robust real-time document backup and continuous availability solution in place—one that provides instant access to documents from anywhere, on any device.
Backup is a Feature not a Solution
Workers today expect that all their work files are available everywhere and anytime thanks to how they deal with their personal files outside of work. The difference at work is the complexity of the work environment combined with the sensitivity of work information that requires an enterprise rather than consumer-grade solution to anywhere, anytime file access and sharing. Syncplicity by Axway Enterprise file sync and share (EFSS) is the answer to their demands by giving them the functionality they are used to and the security that the company requires.
Real-time Document Backup and Continuous Availability
EFSS solutions enable secure backup of desktop files and folders, while providing many complimentary benefits. They allow users to access, view, and edit content from any device, whether they are in the office or on the road. Knowledge workers continue to work as normal, but with the peace of mind that their documents are automatically backed up in real-time whenever they click “Save.” Users can also easily share folders and files with internal and external collaborators. Powerful enterprise-grade administration capabilities that enable IT to implement group-based policies can be used to restrict individuals from sharing designated content outside the company.
To ensure widespread user adoption, your IT team can silently push and install sync clients onto PCs and mobile devices using standard software distribution tools. You can designate specific folders to automatically sync, such as My Documents, Desktop, and as many custom folder paths as required. Users don’t have to remember to copy files to a “magic folder.” Instead, IT ensures that content is reliably managed, simply by selecting folders to auto-sync on user’s computers.
Continuous Access to Files from Anywhere on Any Device
With the evolution of the mobile workforce, your users often have several devices that they use interchangeably while in the office, traveling, meeting on-site with customers, or working at home. Their expectation is that if one device is not available, they can continue to access all of their files from another computer or device and keep working without missing a beat.
Secure, ubiquitous access to backed-up documents through mobile, desktop, and web apps is important to ensure users don’t experience any document access downtime. VPN is not required to access files, so users are free to work from wherever they are, using whatever device is in their hands.
Prevention of Sensitive Data Leakage
The risk associated with data leakage from lost or stolen devices is mitigated by the ability of IT administrators to remote-wipe a device as soon as it is reported missing. Even if an individual outside the company gains access to a device, group-based policies are essential to allow administrators to require app-level passcode entry, preventing malicious access to files.
Group-based policies can also be leveraged to lock down mobile device open-in capabilities to prevent document leakage on unmanaged devices. Integrations with leading mobile device management (MDM) solutions allow IT to configure fine-grained security policies, including white listing trusted apps so data leakage prevention controls do not get in the way of productivity.
Auto-versioning of Backed-up Files with Self-service Version Restore
Real-time document backup is a great way to ensure that valuable time and effort in document authoring is never lost. Network backup solutions often require a user to file an IT helpdesk ticket in order to have a particular version of a file restored, which delays productivity and adds to IT overhead. End-users must be able to directly restore previous file versions on-demand. Of course, rich global-and folderlevel retention settings ensure that old versions are not kept forever.
The Importance of Storage Location Choice for Backing Up Files
Not all files are created equal. External marketing collateral is not the same as board meeting minutes, sales projections, or pending M&A due diligence evaluations. Data sovereignty, corporate compliance, and company intellectual property requirements place a heavy burden on IT to ensure files are stored in a secure location that meets strict regulations—secure enough to ensure your CIO can sleep at night. It is important that IT can choose where backed-up files reside—public cloud storage, private cloud storage, private on-premises storage in your own datacenter, or a hybrid combination. StorageVaults provide unparalleled control and flexibility by enabling IT to assign different groups of users (or folders) to regional or country-based on-premises locations, or to cloud storage.
A Solution to the Shadow IT “Dropbox Problem”
When IT does not provide a backup solution that allows easy access to documents from any device, anywhere, anytime, users quickly find ways to share files with the same consumer systems they use in their personal lives. This introduces many risks associated with data privacy and protection, corporate compliance, and leakage of sensitive company intellectual property. Most CIO’s aren’t aware of how extensive the problem is, and they are often surprised when their team performs a network traffic analysis that reveals how prevalent the “Dropbox problem” has become. It is crucial that you deploy a secure real-time backup and EFSS solution that IT trusts. Equally important, though, is that users love its exciting user interface, which they easily adopt across all of their connected tablets, smartphones, and computers.
IT Cost Take Out
Deploying a single solution for backup and EFSS reduces the number of vendor solutions you have to manage and provides cost savings for already tight IT budgets. EFSS can also replace antiquated and expensive file share and home directory infrastructures in an extremely cost-effective way. For some organizations, cost savings are in millions of dollars.
A Worthy Digital Transformation Initiative for Any Business
As an IT organization, replacing your existing single-purpose desktop backup software with a feature rich hybrid EFSS solution saves money and helps you avoid costly downtime associated with loss of access to critical business documents. Before renewing your costly back-up application maintenance contract or adding more and more expensive hardware to store back-up files or email attachments, choose a digital transformation for your organization by deploying an EFSS solution.
IT organizations in large, security-conscious, multi-national enterprises across all industries trust Syncplicity by Axway to provide realtime document backup and anytime, anywhere access that end-users demand, without compromising on security, control, or choice of file-storage location.
Article Featered in CIOReview: http://storage.cioreview.com/cxoinsight/backup-is-a-feature-not-a-solution-nid-12250-cid-12.html
February 5, 2016
In Indiana, State Employees Choose Syncplicity by Axway
In 2005, the state of Indiana created the Indiana Office of Technology (IOT) to revamp its IT strategies and streamline the flow of information among 30,000 end-users and 100 partner agencies.
It was a massive undertaking a decade ago and IOT’s job has only gotten harder over time, as state employees have come to share documents across a wide variety of cloud-based applications.
To create order out of this confusion, and to ensure that state documents are always well-protected, IOT has now turned to Syncplicity by Axway for its centralized data storage and real-time data syncing needs.
Taking advantage of Syncplicity by Axway’s hybrid capabilities, the Hoosier State has adopted Syncplicity by Axway in two steps. Last year, IOT deployed Syncplicity by Axway’s customized, on-premises, firewall-protected storage for sensitive state data. This year, it is offering cloud storage for non-sensitive data, allowing state employees from Gary to Evansville to access, edit, and securely share files and links form their desktop and mobile devices.
Syncplicity by Axway has helped steer state employees away from “shadow IT” applications, including unsanctioned and insecure apps like Dropbox. At the same time, workers in nearly every state agency continue to enjoy the freedom of the cloud.
Offering enterprise-grade security and internal management capabilities, Synplicity allows IOT to control the spread of data across the state even as employees find new ways to collaborate, untethered to VPN or office shared drives.
And since IOT unveiled its Syncplicity by Axway program, thousands of state workers have opted in.
“The surprising thing is the way the users have embraced Syncplicity by Axway. Based on our experience with rolling out new products, users don’t necessarily like change. That has not been the case with Syncplicity by Axway – adoption has been viral.”
For more on how Syncplicity by Axway is helping Indiana become “a state that works,” download our case study here.
February 4, 2016
Syncplicity by Axway Could Be Your MVP
On Sunday, February 7, all eyes will be on Levi’s Stadium in Santa Clara, Calif. for Super Bowl 50. In addition to the pre-game pageantry, the commercials, and the off-chance that Coldplay and Beyoncé will make magic together, we’ll watch because the Super Bowl is the ultimate display of three basic values:
- The significance of teamwork
- The importance of protecting your assets (or quarterback)
- The impact of a strong game plan
The team that masters these three aspects of the game will take home the Lombardi Trophy. There will be no parade for the losers.
For your business, the timeline may not be as tight, but the stakes are just as high. And Syncplicity by Axway may be the strategy you need to turn your business into a champion.
Winning teams function as a unit, whether they’re in the office or in the field. Syncplicity by Axway’s hybrid cloud storage solution allows your team to collaborate anytime, anywhere. Access, edit, and share files securely from desktop and mobile devices, so that there’s never a break in the action.
There’s nothing more frustrating than a fumble at the goal line. Protect your gains by securing your data. Whether you’re looking for on-premises, firewall-protected storage or a cloud-based system with enterprise-grade security, Syncplicity by Axway won’t drop the ball.
Every player is important, but someone needs to call the plays. Syncplicity by Axway gives IT control of information security including access, compliance, and storage architecture. By eliminating “shadow IT,” unauthorized apps, and data leaks, Syncplicity by Axway reduces on-field confusion.
January 13, 2016
Watch out Latin America. Here comes Syncplicity by Axway!
Today, Syncplicity by Axway announced plans to expand its footprint in Latin America by leveraging our partner network and increasing support for resellers. As the newly appointed head of sales in the region, I am excited and honored to lead this initiative.
The Latin American market for consumer-grade file sync and share solutions such as Dropbox, and Google Drive is growing exponentially.
Consumer-focused solutions, which allow users to synchronize and share files across desktops, laptops, and smartphones, are effective and convenient. However, they lack security features that are critical to the enterprise. Most notably, consumer-grade solutions store data in public clouds, which is a breach of most corporate IT policies and a huge problem for enterprise. Although well-meaning employees want to share work-related content with colleagues, doing so with consumer solutions increases compliance risk, and potentially exposes corporate data to outsiders.
As consumer-grade solutions gain popularity, Latin American companies are turning to enterprise-grade file sync and share (EFSS) solutions like Syncplicity by Axway for several key reasons.
- Hybrid implementations enable companies to securely store sensitive information on-premises while keeping non-sensitive or consumer-facing information in a public cloud.
- In sectors like government, healthcare, finance, banking, insurance, energy, and manufacturing, it is extremely important to protect content across its entire life cycle, from creation to management, distribution, and eventual disposal or archiving.
- Enterprise-only features like information rights management (IRM) are a must-have in order to adequately protect corporate information across its life cycle.
My plan is to work diligently to expand our network of partners in the region, and to increase our level of support to resellers in our strategic market segments. Syncplicity by Axway is the premier enterprise-level file sync and share solution, and personally, I couldn’t be more excited to bring our robust EFSS and deep knowledge of enterprise-level security to the Latin America market.
— Gonzalo Merchan, Syncplicity Head of Sales and Business Development Latin America
December 24, 2015
Syncplicity by Axway Holiday Tip #7: Enjoy the Holidays!
Here’s Syncplicity by Axway’s final tip to help you attain work-life balance and enjoy your holidays: Close your laptop, put down your mobile phone, and take time to appreciate friends and family!
It’s been a great year. Thank you to our amazing customers and partners around the world for your faith and support. Our goal is to enhance your life through technology; to help you be more productive and successful in your work, and balanced in your life. We hope we’ve been able to do so this year, and look forward to providing new features and functionality that enrich your Syncplicity by Axway experience in 2016!
December 23, 2015
Syncplicity by Axway Holiday Tip #6: Get the Most Out of Your Meetings with Auto-Share
The holidays are for sharing, and that’s something Syncplicity by Axway is really good at. Say a team member schedules a last-minute meeting for late this afternoon. After some presenting, talking, and brainstorming, you’ve got a bunch of important stuff written down on the white board. You’re itching to get out of the office and don’t want to stay late copying notes. How can you instantly capture all the information and distribute it to the team?
It’s easy if you take an #IGotSyncplicity by Axway moment. Just open your Syncplicity by Axway app and snap a photo. It will automatically see that you’re in a meeting and offer to share the picture of the whiteboard with everyone else who was on the schedule. Snap, click, done. Now get out of the office and go have some fun!
Tip #6: Watch this video to see how to auto-share images with your team
December 22, 2015
Syncplicity by Axway Holiday Tip #5: Retrieve a Deleted File
It’s been a hectic week – parties, celebrations, and lots of festivity. You’re in the groove, but all the holiday distractions can take their toll…and they just did. While cleaning up your files, you accidentally deleted your 2016 work plan and budget!
Don’t worry. This is an #IGotSyncplicity by Axway moment.
Those folks in IT were smart enough to see this coming and hooked you up with Syncplicity by Axway. It only takes a couple clicks to find the file you accidentally deleted. Then all you’ve got to do is select restore, and watch the magic happen. Wouldn’t it be wonderful if fixing Christmas lights was that simple?
Tip # 5 – Retrieve a deleted file. Watch this video to find out how to retrieve a deleted file:
December 21, 2015
Syncplicity by Axway Holiday Tip #4: Present From Your Pocket
There’s just over a week left in the year, then 2016 is upon us! So you book a last minute trip to attend a face-to-face planning session, but, the flights are full and the only flight available does not give you enough time to pick up your laptop from the office and make the flight. You begin to panic.
Take a deep breath and enjoy an #IGotSyncplicity by Axway moment. With the Syncplicity by Axway app, you can present your powerpoint with mobile device. Problem solved - now all you’ve got to do is make it to the airport, get through that dreaded security line and get some rest on the flight.
Watch this Video to see how:
December 18, 2015
Tip 3: Electronic Signature Saves the Day!
End-of-the-year paperwork kept you up late last night, the morning started off slow, and today is your child’s Winter Celebration. As you pull into the school parking lot, it hits you that you forgot to sign a contract before leaving the office!
You could panic, desperately trying to figure out who to call or how to duck out of the event to print, sign, and send the document without being missed. Or, you could take an #IGotSyncplicity by Axway moment, because our secure mobile app makes it easy to sign documents right from your phone!
The day is saved, and you walk into the Winter Celebration feeling festive. See how you did it by watching this video!
December 17, 2015
Tip 2: Package Delivered! Syncplicity by Axway Makes It Easy to Send Large Files
It’s tough to manage the last few weeks of the year. Projects are wrapping up and you’re working hard to hit end-of-year goals, but you’ve still got to finish buying gifts for everyone on your list. So you dash out during lunch to pick up a present. Unfortunately, lots of other people had the same idea. Lines are long and you’re almost to the checkout register when you get the emergency text from your boss. She needs the latest updates to your presentation…now! No time to delay, but no way you’re stepping out of this line.
Tip #2: Syncplicity by Axway Makes It Easy to Send Large Files. Don’t worry, this is an #IGotSyncplicity by Axway moment. Keep your place in line because with a couple clicks of your Syncplicity by Axway mobile app, the files is sent securely on its way - no file size limits and no VPN required!
See how you can do it: