February 26, 2014 | by Syncplicity by Axway Team
Go Lite Challenge: 3 Weeks, 3 Insights
Over the past three weeks our Go Lite app masters and device demons have honed their strategies and sharpened their skills. As they’ve leveled up from mobile enthusiasts to Olympian challengers, they’ve gathered a few key insights that they’re willing to share—and here they are. (To learn more about the Go Lite Challenge, click here).
Finally…I can edit Microsoft Office docs
Kharisma (@kkmoraksi) cracked the code on downtime in the field. No more booting up her laptop, finding a WiFi network, and connecting to a VPN just so she can review a sales presentation or edit a Word doc. She’s a free spirit—just her and her iPad rockin’ the Office docs with the Syncplicity by Axway app. The simple ability to review and edit documents has flipped her downtime to uptime, and that has made her way more productive. “I can finally get real work done with my iPad!”
Seriously…I can do all this on an iPad?
Christina (@camacho1277) loves her iPad mini. And now she uses it for pretty much everything—webinars, file sharing, note taking, expense management, editing Word docs, and everything in between. Once she set up her iPad with WebEx, Evernote, Concur, Syncplicity by Axway, and a couple other key apps, she was good to go. So where’s that gotten her? Organized. More organized than ever. No more loose papers or sticky notes trailing behind her, “everything is in one place and it travels with me.”
Mobile multitasking is double the fun
What’s better than one mobile device? Two mobile devices, of course. If you ever need to do two completely different things at once—like look something up on the internet while editing a document—Leonard (@leonard_chung) has figured out the secret to mobile multitasking for you. “I’ve got an iPad and a smartphone…what’s keeping me from using them both at the same time?” With two screens, two keyboards, and two internet connections, it’s doubly easy to do twice as much.
Keep these three tips from our Go Lite team in mind:
- Use the new Syncplicity by Axway mobile app for editing Microsoft Office documents—you’ll love it.
- Load up your mobile device with all of your key apps and watch yourself get unbelievably organized.
- Break out that second device and get your multitasking on.
Live. Share. Learn.
Do you have some life changing advice for mobile enthusiasts? We’d like to hear your Go Lite insights!
February 20, 2014
Productivity Gets Reimagined when Mobile is the Design Baseline
(Originally published on Reflections Blog 2/17/14)
Why bother with 6AM conference calls and 14-hour flights? Because we are at the early beginnings of an era where imaginative thinkers are changing everything in sight – from thermostats to software.
I’m talking specifically about design shifts in mobile enterprise software, the likes of which one day we will look back upon with awe. These past few weeks, I saw it in spades, as we launched Syncplicity’s mobile apps.
What’s different now?
In the first wave of mobile software development, incremental innovation simply brought old functionality to a new device. In the process, fundamentals were often missed.
How frustrating to see a document for review on your mobile screen, yet be unable to edit it? Design was simply your desktop basic functionality, brought awkwardly to your smart phone.
The second wave brought mobile on par with the desktop. Functionality was refactored amidst the new memory and added capabilities of our favorite gadgets. Less and less R&D teams argued if a mobile version of their software was next.
But such design was still a parallel effort, a passenger alongside the driver of monolithic application development. SharePoint is now in the cloud? Interesting, but it doesn’t solve my problems.
The reality is that mobile itself is the new design baseline, cleanly isolated and independent of any lingering PC notions. Mobile is the superset form factor, under which all functionality must be derived and considered.
This third wave of design is what ignites our imagination and makes us want to drive 24/7 to brilliant new productivity solutions.
Once we unleash imagination, it’s only a matter of time before the way we think about “productivity” will change in thrilling ways. Remember what “taking pictures” used to mean?
It was a time-consuming and disparate routine of carrying camera equipment with you, buying film, configuring the camera settings, and at last, waiting to process the film.
By rethinking “taking pictures” as “sharing moments,” however, those inefficiencies not only disappeared, but new worlds opened up. Ubiquitous devices brought image capture to the masses. Apps made photos easy and addictive to share. And social created a place where all the people to share photos with are constantly present.
The same thing will occur as we rethink “productivity” from the mobile perspective. Many attributes of mobile are barely tapped today: proximity, location and personalization, for example.
And we already we see new segments quickly embracing the third wave first, as inklings of what’s to come:
- retail workers processing credit card payments without the customer ever waiting in line
- flight attendants logging meal orders as they walk the aisle with their device
- citizens never bothering with the red tape to turn on a “land line”
It’s time to think: how else can we eliminate knowledge workers’ wasted time, speed their transactions, and heighten their ability to share their value?
Yes, mobile itself offers rich new design inspiration. But imaginative designers will rethink it all – the meaning of “productivity” included.
February 14, 2014 | by Syncplicity by Axway Team
On Valentine’s Day, love is in the cloud
You might ask, “What’s Syncplicity by Axway got to do with love?” Well, we’re bringing IT and business users together all the time—bridging gaps, resolving conflict, getting people to play nicely, and all that good stuff. But love? Really? Well, just imagine what we can do for a frustrated sales rep and a hard working IT admin…
“I need access to my files when I’m on the road,” says the sales rep.
“And I need to be sure that files stay secure,” says the IT admin.
“This is the 21st century. People use smartphones and tablets and laptops. Why can’t I?”
“Because more devices mean more security threats, and that’s a risk we can’t take.”
Ah, security. Necessary but restrictive. It always seems as though IT is obsessed with it and business users are obsessed with getting around it.
“Fine,” says the sales rep. “Then I’m just going to email documents to my personal address so I can work on them wherever, whenever I want to.”
“But once your documents are off the reservation we can’t track them—and that violates our compliance policy. Just use the SharePoint site we’re paying tons of money for,” pleads the IT admin.
“SharePoint sucks. I’ll set up a Dropbox account instead.”
Yikes! The ultimate threat. An easy fix for the end-user, Dropbox is Pandora’s Box for IT.
“Do not set up a Dropbox account,” says the IT admin.
“I’m setting up a Dropbox account.”
“Please do not set up a Dropbox account.”
Someone save us from the Dropbox epidemic.
“OK. Do not set up a Dropbox account,” says the IT admin, “because I have something much, much better for you.”
“Oh yeah? What?” asks the sales rep.
“Here. It’s called Syncplicity by Axway. Try it.”
“Wow…that’s pretty good. I like it. No, I love it.”
“So do I.”
“I guess I kind of like you too,” says the sales rep.
“You’re not so bad yourself,” says the IT admin.
“I have a warm fuzzy feeling inside.”
“Hmm…so do I.”
And that’s how Syncplicity by Axway brings people together. Yes, even IT and business users.
Happy Valentine’s Day. Let’s spread the love and tweet!
December 23, 2013
2013 was an amazing year for enterprise IT—the pace of innovation is higher than it has ever been and there is no sign of any slow down. In my view, 2014 is going to be a pivotal year in the transformation of enterprise IT. Here are just a few predictions of what I see happening in enterprise software in 2014.
1. 100% of Enterprises Will Adopt Hybrid Cloud Storage
It’s a flawed approach to believe that a "one size cloud fits all” approach is appropriate, particularly in the enterprise and specifically for cloud storage. According to a survey that will be published in early 2014 by ESG, a leading analyst firm, 97% of IT professionals who have already deployed an online file sharing solution in the cloud are “extremely” or “somewhat interested” in on premise storage options. In 2014 hybrid cloud will emerge as the de facto choice for organizations that don’t want to and can’t afford to treat all applications and information equally.
2. If 2013 Was the Year of Enterprise Software, 2014 Will be the Year of the Enterprise User
Mobile consumer apps have trained people to not just want, but demand a great user experience. One victim of this movement will be the death of feature-bloated apps. Instead, there will be a relentless focus from enterprise software vendors on simplicity of design and function. Those companies who fail to embrace this imperative will be left behind.
3. Users Will Demand the Power of Predictive Insights
We’ve heard a lot about the impact of predictive analytics on the enterprise and how they inform data-driven strategies. Now, the next leap in predictive analytics will be user driven. For example, content creation and collaboration will move from simple access and editing to automating of mundane tasks. Imagine you’ve just completed a meeting in which you created an elaborate whiteboard diagram that you want to share with all the meeting attendees. Predictive insights will prompt you to automatically email the photo of the diagram to all the people listed in calendar invite, eliminating time from a simple but low-value process.
4. “Backup & Recovery” Evolves to “Continuous Protection and Availability”
In a mobile world, where users work on multiple devices, any time and anywhere, the notion of desktop backup and recovery is not enough. True protection of business-critical files requires that files are backed up the moment they are modified no matter what device is used to perform an update. And if a device is lost, stolen, or malfunctions, a user should be able to pick up any other device and keep working without missing a beat -- and without needing to recover from a backup first.
5. If Left Unaddressed, the U.S Tech Talent Shortage Will Become a National Disgrace
Congress will be forced to find a solution to the H-1B visa issue that continues to slowly eat away at the long term competitiveness of U.S. tech companies. We need to treat Silicon Valley and other technology centers as growth engines and give them the badly needed talent they require to fuel their innovation.
6. Diversity Will Finally Get the Attention it Deserves
We need to dramatically increase and diversify the technical talent pool within our country and initiatives such as Code.org, an organization dedicated to expanding participation in computer science education, and Code For America are examples of programs headed in the right direction. The emergence of Marissa Mayer and Sheryl Sandberg as high-profile technology leaders will also help drive more girls into technical and business careers, creating a far larger and more diverse technology workforce.
7. The Tech “Bubble” Will Burst But Won’t Take Out Everyone
It is not 1999. The tech industry has regained its footing and many ideas and innovations being invested in today are delivering long-term value. That said, there is considerable irrationality in the market as well, with some company’s valuations not being in line with core business fundamentals. For enterprise customers, financial stability and laser-focus on enterprise needs matters in the long term. “Land grabs” can generate a lot of early market hype, but when it comes to enterprise-scale deployments the landscape can change very fast.
What are your predictions for 2014?
December 10, 2013 | by Syncplicity by Axway Team
ESG’s Terri McClure Talks about a New Trend - Rogue IT
Employees are demanding the use of consumer devices for business purposes. But as Terri McClure, ESG Senior Analyst explains in this video it doesn’t matter if it’s a personal or corporate device – it’s just too easy to download multiple business apps and load them with confidential business data.
Terri calls this Rogue IT.
One area this is happening most often is with Online File Sharing and Collaboration applications where employees use free consumer apps and fill them up with company data. A recent study from ESG, found that 70% of IT professionals know or suspect rogue usage. This worrying new trend poses numerous risks.
To learn more, watch Terri McClure as she discusses IT trends and insights and offers solutions for how IT organizations can combat this growing trend that puts companies in jeopardy.
September 16, 2013
When the Disrupted Become the Disruptors
Conventional wisdom holds that the consumerization of IT is going to take over virtually every market and that the entrenched enterprise vendors are in big trouble. This is no more apparent than in file sync and share where it is suggested that the new kids on the block are going to own the market at the expense of the establishment and that the needs of end users will trump those of enterprise IT.
However, as someone who is in the trenches of this market every day, it is obvious that this is an overly simplistic view and ignores a number of truisms of enterprise user and IT requirements that aren’t going away.
Our view is that strategic and trusted enterprise technology vendors not only have a role in the future of end user computing, but that their customers are asking that we help drive this transformation for them. This takes innovation and risk-taking, but before I expand on that, a little background.
Reports of Enterprise IT's Death Greatly Exaggerated
Some vendors in this market are trying to be all things to all people, pursuing a one-size-fits-all approach. This assumes that users will simply adopt what they want and IT will be helpless to reverse the trend. In reality, enterprise IT is alive, well, and very much aware of what is occurring in the file sync and share market. And they are increasingly controlling the selection and usage of the services, which cannot be defined in singular or generic terms. Consumers, SMBs and enterprises have different requirements and success requires focus— it is practically impossible to serve the needs of all of these markets in the long term. In fact, end users have greatly different requirements – the needs of an individual that wants to share photos is very different from one who is sharing business-critical files.
The enterprise might be the trickiest market to solve because you are essentially going after two audiences – end users and IT - whose needs seem to always be in diametric opposition to each other. To succeed, you need to achieve a critical balance.
1. To be considered for enterprise deployments, you MUST have the blessing of IT.As the gatekeepers of technology deployments, they are never going to evaluate and bless solutions that touch a company’s most important asset – its information - without thorough compliance and security testing.
2. Getting 25 users in a small department in a Fortune 100 company to use your solution does not make you an enterprise solution or even make it easier to become the standard in a large company. The iPhone didn’t become an accepted enterprise device until it satisfied IT’s security concerns with email.
3. That said, enterprise IT knows that it needs to adapt and evolve. Users must love the enterprise file sync and share solution and have it become part of their work routine. If your IT department blesses the solution and no one uses it, then you have wasted your time and resources.
Disrupt But Don’t Break
While enterprise file sync and share has emerged as a critical service, for it to be embraced in the enterprise, it must disrupt old, inefficient ways of doing business, but not break either your IT infrastructure or your employees’ work habits.
1. Frictionless user experiences trump feature bloat. You cannot change the way people normally send, access, edit and save files – from any device on which they are working. File sync and share has to be an easy extension of what they are already doing on their laptop, tablet or smartphone, not a completely new paradigm.
2. Enterprises have spent billions of dollars on SharePoint, file servers, and other technologies to store content. Enterprises won’t solve the “silo problem” by spending billions more creating a new silo and assuming their customers will move everything there. That approach is the reason why we have so many silos to begin with! Any new solution must be an easy overlay to your existing systems – IT departments will not rip out and replace their existing investments.
3. Enterprises have an enormous IT and legal risk in meeting regulatory and security compliance. You must be able to support the compliance, data residency and security policies of the enterprise—and that means giving IT the flexibility to work within the existing security and compliance infrastructure they’ve already established. Do not force a new one on them. If you do, strike the word enterprise out of your product name.
With these rules in mind, how do existing enterprise vendors lead the way? Simply put, to avoid being disrupted they need to be willing to drive the disruption themselves. While clearly a consumer example, Apple did just that by releasing iTunes on the iPhone even though they had a significant franchise with the iPod. And it worked.
For file sync and share market, disruption means providing your customers flexibility. It means supporting and integrating with a wide range of cloud-based and on premise storage solutions. It means adopting business practices that are very different from the traditional enterprise technology approach, such as deploying key services in the cloud to maintain a high pace of innovation, pricing on a consumption model to better align with customer adoption, and making an inordinate investment in mobile apps and the end user experience.
For those of us who have been and remain completely focused on the enterprise, this is a very exciting time. We are demonstrating that IT gets what they need and can serve the needs of the business user. The result: the incumbents have a legitimate chance to drive the disruption in the market.
August 26, 2013
Three Rules for Building Highly Usable Enterprise SaaS Solutions
Although SaaS companies like Netsuite and Salesforce.com have been around awhile, the market is still in the early stages of delivering software as a service to enterprises. There are two schools of thought on this.
One common mindset is that enterprise IT organizations will eventually have to move in the direction of SaaS as users dictate how software gets consumed.
Another view is that consumer-originated SaaS companies have the user interface down, but don't understand the enterprise. And that large enterprises will never accept this model.
I believe reality is somewhere between. The challenge will be giving enterprise users consumer-grade ease of use with enterprise-grade security and compliance.
At Syncplicity by Axway we have formulated three ways vendors can successfully offer highly usable—in fact beautiful—applications for the enterprise with zero compromise.
Rule #1 – Build Beautiful and Frictionless Applications
Everyone knows it’s important to delight the user. When you build a great app, user engagement will be high and measurable.
At Syncplicity by Axway, these are our guiding principles for driving usage through design:
- Use modern UI paradigms. Users expect apps to look sharp and modern. Incorporate best-in-class design: clean and simple fonts, clever scrolling, and motion. Your apps will go viral.
- Inherent personality of the OS. Users adopt different devices because they love the UI. They aren’t interested in a generic or atypical experience.
- Eliminate extra steps. Our goal is for users to take "no extra steps" to get the job done with our service. We adapt to the way they work rather than forcing artificial change.
- Obsess over use cases. Clearly define specific use cases before designing new features. Ask questions about who is using the app, under what conditions, and what they are trying to accomplish. If the feature doesn’t align, it shouldn’t make it into the app.
- De-featuring is a feature. Offering too many features actually discourages usage. Monitoring tools assess what features are being used. Eliminate the rest.
Rule #2 – Don’t compromise security
The best enterprise apps provide security and compliance without over-burdening the user. Sometimes, they can even enhance the experience.
The Syncplicity by Axway approach:
- Protection can be seamless. Single Sign On is an easy way to enhance security while accommodating users. Try to leverage customers’ existing security infrastructure rather than replicate it.
- Set it and forget it. Using centralized policies offers security and compliance without requiring users or IT to take extra steps. We recommend setting a policy for external folder sharing rather than asking admins to set up secure workspaces.
- Policy-driven compliance. Policy-driven approaches to data location ensure compliance without impacting user experience.
- Protect by enabling (and monitoring). When users bring their own device to work, data is at risk, often without IT’s knowledge. Controls and meaningful and automatic reporting let IT manage the unmanageable.
- Hands off the data. One of the biggest inhibitors to cloud adoption: questions about who owns, or has access to, customer data. SaaS vendors need to clearly state that they don’t own customer data and can’t use or even see customer data.
- Trust but verify. It is critical for SaaS vendors to go through the appropriate certification process to make customers comfortable with their selection.
Rule #3 – If it doesn’t get deployed (properly), it won’t get used
The proliferation of consumer tools in the enterprise has convinced some in IT that they don’t need to focus on deployment anymore. That may be true at the individual, team, or even departmental level. But enterprise vendors need to focus on “deployment at scale” as much as on user features. Here are our recommendations:
- Make deployment easier. Then users can get started right away. For IT, this ranges from making it easy to provision and pre-configure user accounts to working with existing infrastructure such as authentication and storage.
- Not all users are alike. Different groups require different configurations and policies. Highly usable enterprise apps need to accommodate all without creating a burden on the user or IT.
- There’s no such thing as “no training needed.” No matter how simple the app, when deployed at scale, guidance is needed. Be prepared to offer users best practices to drive adoption.
- Monitor and adjust. It’s important to give users (and IT) the tools they need to monitor and ultimately optimize and promote proper system usage.
The age of delivering consumer-grade experiences within enterprise-grade apps is a relatively new phenomenon, and I expect these rules will keep evolving. But the trend is here to stay. The way we design, build, and deploy enterprise apps has been permanently, and positively, transformed forever. And that’s a great thing for users, IT, and vendors alike!
July 15, 2013
EMC Syncplicity by Axway Named a Leader in Forrester Wave: File Sync and Share Platforms Q3 2013
We're excited to be positioned as a “Leader” by Forrester Research, Inc. in its July 2013 report, “The Forrester Wave™: File Sync and Share Platforms, Q3 2013!”
Forrester evaluated 16 of the most significant file sync and share providers across 26 criteria and recognized Syncplicity by Axway as a leader for its strong offering and solid strategy for success, receiving the highest overall score in content analytics and the highest score possible in security model, administration, mobile strategy and sales staff, among other categories.
Forrester also states that EMC has created a strong offering by combining its global sales and service capacity with Syncplicity by Axway’s capabilities. Forrester highlighted several strengths including security and deployment flexibility saying “Syncplicity by Axway is a fit for organizations that require very tight control over content location — cloud versus on-premises — as well as fine-grained controls over the content itself.”
According to the report, “EMC has done a good job of driving integration between Syncplicity by Axway and the existing Documentum portfolio with content and workflow integration. So organizations with significant investments in EMC’s enterprise content management system or EMC’s storage products should give Syncplicity by Axway a hard look.”
But this report is also exciting for two very important things we took away from it about the market:
It’s a great time for business users. Vendors are rising to the challenge of providing users new ways to access their files, share with colleagues and collaborate without compromising convenience for compliance. The simplicity and beautiful user experiences we are used to in consumer-oriented apps are finding their way into IT-approved business applications. This enables companies to allow users better access to their files, and more freedom to work the way they want to than ever before.
It’s a great time for enterprise IT professionals. It is frustrating to know of ways to help users be more productive, but not be able to help them in ways that meet your organization’s security and compliance requirements. It’s even more frustrating to watch users go around you to get what they want — putting company content at risk, and even neutralizing many of systems you put in place in the past to protect files. The Forrester Wave demonstrates to us how far the market has come in understanding this issue, and finally giving IT ways to give their users the access they need to all their files, no matter where the files live and where they go, without losing control and visibility.
In our opinion, our position in the Forrester report reflects well on the massive rate of innovation and product delivery from the Syncplicity by Axway program during the last year.
Of course, that momentum will continue as we accelerate the pace of innovation, and remain passionate about serving the needs of both the end user and IT.
If you want to read more, be sure to download the report here!
March 6, 2013
Seamless File Sharing for Windows 8 New UI
We love the speed and fluidity of the Windows 8 New UI and have taken full advantage of it with the new Syncplicity by Axway app for Windows 8 devices. Now, you can add Microsoft Surface and all other Windows 8 devices to your supported device list for enterprise file sync and sharing with confidence.
A New Home Page on Microsoft Surface
Get acquainted with the Syncplicity by Axway mobile app for Windows 8 from our new, optimized home page. We make it easier than ever to share a file, access updated files, check storage, and find favorites from your Syncplicity by Axway home page. Use the Share charm to instantly share a file using Syncplicity by Axway. Like our app for Windows Phone 8, we’ve added optional pin code access for extra security on your device.
Built for the Enterprise
Yes, our apps are easy and fun to use. But, make no mistake, they are enterprise grade through and through. Syncplicity by Axway mobile apps support single sign-on (SSO) authentication, mobile security policies, and Syncplicity by Axway IT controls, including remote wipe. IT administrators have complete visibility into what’s shared and what resides on the device. Plus it’s platform agnostic—and runs equally well on x86 or ARM-based devices.
Check out the video for a demonstration of the new Synplicity App for Windows 8!
Download the new Syncplicity by Axway App for Windows 8 today and let us know what you think!
The Syncplicity by Axway Team